Select Createnext to the authorization you want to use to create the voucher. Add Substantiating Documents. Authorizations/Orders . Conference Receipt if paid on site and reimbursed via DTS. DTS overpayment: Not the end of the world, but still a pain MUST BE PROVIDED IN SUBSTANTIATING DOCUMENTS THAT PROVEOTHERWISE. Instructions to Cancel a Trip 20-29. Select the Browse button, locate/select the receipts saved to the computer, then choose the Upload button. Create a Voucher On the DTS Dashboard, select Create New Document, then Voucher. Substantiating documents and information. Select the Browse button, locate/select the receipts saved to the computer, then choose the Upload button. Live Chat. Select Remove Document and DTS deletes the authorization. Open Profileto make changes, otherwise, select Continue with Updating. ADDITIONAL INFORMATION 17-19 1. on the menu bar. Disbursing/TECOM must approve vouchers within 10 . Signing Voucher 16. This video is a basic overview of the local voucher submission process in DTS from creation to signature.0:37 Local Voucher definitionLocal Voucher Creation. The Trip Overview screen (Figure 3-3) opens. DTS authorization is prepared and routed for approval. Similarly, how do I upload documents to DTS? Hint: Don't forget to upload the rental car receipt into the substantiating documents with your orders, hotel receipt and airfare receipt, if applicable. (See Chapter 4 in the Document Processing Manual) A voucher is a request for reimbursement of expenses incurred during travel. Figure 5-1: Local Vouchers Screen 3. ), Tickets if . 7. 4. View Government Travel Card Purchases 16. . Note: If the traveler is using DTS for the first time, a pop- up window will appear to review or update the traveler's profile. Official Travel . from the drop-down list. DTS displays a list of authorizations that allow you to create a voucher. o SelectAdd. Uploading Substantiating Documents 16. Add a new substantiating document: You can add documents to the Substantiating Documents area in two ways: Upload: Select the "plus" icon and follow the prompts . Instant message with a real person. Once Authorization is approved by your Detachment Program Manager, you can complete the Voucher for reimbursement . When submitting your Active Duty/Defense Agency TDY Travel Voucher, it's important to ensure that all necessary documentation is included with your voucher. Fax Cover Select Create Voucher next to an authorization. 2. This guide uses the term AO to refer to situations where the AO and the CO is the same person. 5. Step 2 - Completing your voucher • Log in to DTS and click on Official Travel Vouchers • Click on Create voucher from approved authorization/orders • Click on Create . 5. After travel, a traveler creates a voucher from an authorization (auth) to update the estimated costs with actual costs incurred on the trip. (ROs) in using the DTS Route & Review process. The next page of the instructions will provide a visual of what this will look like when the document has uploaded. Receipts for all expenses $75.00 or greater. . You can click on the 'Expenses' tab and to the far right click on 'Substantiating Records' and 'print fax cover sheet'. 6. 6. Access the DTS Home page: Add receipts and other substantiating documents: Select the \u201csignNow clip\u201d or \u201cyellow triangle\u201d icons in the Document column and follow the prompts. 4. 2 3 4 Update Itinerary. Upload the following documents. Lodging Receipt(s) 2. It will only allow GTCC reimbursement so make sure your card is linked with your checking account for automatic deposit. Local Voucher 1.1 Create a Local Voucher 4 2. About Press Copyright Contact us Creators Advertise Developers Terms Privacy Policy & Safety How YouTube works Test new features Press Copyright Contact us Creators . Click on add expense. Items you add to the Substantiating Documents area also appear in the Trip Workbook, so you can crop them, if needed, before attaching them to an expense. If you are completing a DTS voucher for the evacuation then you must: 1: Have evacuated . Expenses-Substantiating Records tab • Digitally sign . Once the window opens, selectRoutine TDY Trip. Select . CREATE AND SIGN A VOUCHER 15-16 1. If it has been 60 days or more, DTS will prompt you toReview and Update Profile. DTS voucher must be completed and signed by the traveler within 5 days of returning back. Click on create your own. you will click on the document and Add the Rental Car Agreement Form provided by . 3. The next page of the instructions will provide a visual of what this will look like when the document has uploaded.CES students will have $0 in their lodging costs. Chapter 5: Local Voucher Page 5-2 DTS Release 1.7.3.36, Document Processing Manual, Version 1.6.4 Updated 07/13/16 This document is controlled and maintained on the www.defensetravel.dod.mil website. Limited Evacuation Orders About Press Copyright Contact us Creators Advertise Developers Terms Privacy Policy & Safety How YouTube works Test new features Press Copyright Contact us Creators . This will help ensure that your voucher is processed and paid accurately and quickly. Save time at the airport and find out how you can participate for free. Log On to DTS . 1. This is a how-to guide for filing your evac voucher in DTS. For currency conversion, documentation must be uploaded in substantiating records showing how the final costs were calculated. 7. Create a DTS Voucher: D EFENSE T RAVEL M ANAGEMENT O FFICE 4 . press the plus button to add another stop. On the DTS User Welcome screen, mouse over . Make sure you upload the gas receipt along with the AAR and 1380 into the substantiating documents . 2. In the . Travel Policy. Defense Travel System (DTS) Instructions for. Printed copies may be obsolete. On the DTS Dashboard(Figure 2-1), under My Travel Documents, select Create New Document. Substantiating Documents Cont. DTS Expenses Module 2.1 Add Expenses 6 2.2 Import from GTCC 12 2.3 Attaching Documents 13 3. Click on other expenses. The Add Newscreen appears. About Press Copyright Contact us Creators Advertise Developers Terms Privacy Policy & Safety How YouTube works Test new features Press Copyright Contact us Creators . - Substantiating Documents: 21 - Adding Receipts and Other Expenses: 24 - Airfare Receipts and CTO Fees: 27 - Ensuring Your Profile is Correct: 30 (Guidance provided in the DoD FMR Volume 16, Chapter 3 . A traveler can add to and update this data. Figure 2-1: DTS Dashboard -My Travel Documents Area 2.1 Standard Itinerary-Creation Process When you select Create New Document > Routine TDY Trip, the Itinerary screen (Figure 2-2) opens. To create an authorization, log onto DTS. Substantiating documents and information. Please check revision currency on the web prior to use. Unit must forward voucher to Disbursing or TECOM within two days 8. 3. Adding Rewards . Select . Avoid duplicate expenses. 2. From the DTS Dashboard, select Create New Document. How do I print orders from DTS?-If you click the print button, a PDF copy of your orders should appear OR -If you click view, it will jump to another screen.Click on the white tab on the right side of the screen with blue words: "Print Document." Print a hard copy and hand carry with you at all times during your travel. Insert the CAC into the reader. Select . Learn how to use the DTS system through online videos and more. Add gas receipt. How to Submit your Debt Referral Package: Access askDFAS here Under Categories, select 'Base Level Debt Submissions' Under Subcategories, select 'Base Level Debt Submissions' Enter your information Upload required and supporting documents (If you have more than 10 attachments, please combine into a single PDF document before uploading) Click Submit 6. 4. Type in amount. Trip Workbook, select the . 2. Trip Workbook, or a location outside DTS onto the line that shows the expense you want to associate with the image. 1. 2. Upload receipts in to Substantiating Records. Substantiating Records. Table of Contents. The receipts will be uploaded into your DTS document and will become a part of the record. Access the Joint Travel Regulations and other travel policies. If any trip dates or locations changed, select Edit . Preview Voucher 15. Information regarding the details of documentation to be included is provided below. Please include the following information to support debt validity and provide detailed information if possible. That work includes removing the rental car off of the voucher and claiming it as a non-mileage expense. Increase Funds Going To The Travel Card 16. 1. Conversions can often be found on credit card statements DTS Accounting Module 3.1 Lines of Accounting 16 3.2 Add a LOA 16 3.3 Financial Summary 17 4. Review 4.1 Review Profile 19 4.2 Review Local Voucher 20 4.3 Pre-Audits 22 4.4 Digital Signature 23 Click to see full answer Similarly, how do you upload substantiating files in DTS? 3. 5. From here, you can access any screen in DTS, where you may need to make changes. Create New Authorization/Order. TSA PreCheck. If you made a reservation in DTS, DTS automatically adds the cost of that reservation to your voucher - so don't claim it again as a non-mileage expense. 2. o Select Ticketed Expensesto enter an airline and rail expense. Signing the document prompts DTS to route the document Attach Paper Documents . Copy of disbursement voucher when the debt is the result of a previous payment DTS Travel module (e.g., Travel Management Company (TMC)* fees, . This will be used as a fax cover sheet to fax your receipts to the number listed on the form, 1-888-222-5061. This is most commonly necessary when uploading r. Create New . You begin by logging into DTS. 1. ManuallyAdd a reservation expense by starting on the Enter Expenses screen. Route & Review begins when the SIGNED stamp is applied to an authorization (auth), a voucher from authorization (voucher), or a local voucher. Select Transportation Expenses In this video, I'll upload a PDF file into my substantiating records within the Defense Travel System (DTS). The Enter Expensesscreen updates with the expense entry reflecting a paper clip icon indicating an attachment is present. Sometimes you incur unexpected expenses on a TDY, so be sure to add them to your voucher. To create and attach an electronic image of a paper document to your voucher: 1. In order for DTS to reconcile estimated expenses with actuals, a traveler submits a voucher. Review all information and . 2. Add any expenses that you didn't estimate on your authorization. Mon - Fri 8am - 6pm ET. . Processing Your DTS Travel Voucher 23 CPTS TRAVEL CELL, MOODY AFB, 23CPTS.DTS.TRAVEL@US.AF.MIL A1C GREINER, SRA MUCKER, SRA WEST, MARIAH WYAND. Other possible expenses Tolls (highway, bridge, etc. Select to attach the receipt to the voucher Shows that a substantiating document is attached to the line item . 7. DTS authorization is approved no later than 3 days before the trip. Create Voucher 15. Making Changes 15. Additionally, how do I file a DTS voucher 2019? DTS creates the voucher using the information in the authorization and opens it on the Review Trip Voucher . 1. Click add expense.
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